Project Co-Ordinator

Requirements:

• Successful track record in managing multiple projects simultaneously, working on large cross-functional, cross-organisational transformation efforts.
• Advanced user capability in MS excel- pivot and macros etc.

Job Description:

Build Project Scheduling database.
Provide a Project Overview to the field worker team detailing the company, product, when they can contact reps, FVs start finish dates, briefing date, an indication of when they will receive the briefing document and workbook.
Communication with field workers & other stakeholders.
Achieve project scope.
Ensure target numbers are maintained by reallocation of reps when necessary
Provide a weekly update to the project lead and analysis team detailing initial booking rates with booking completion and call rate figures
Liaise proactively and in advance with the Project Leader if issues jeopardising scheduling completion
Ensure timely delivery of workbooks to the Analysis Team for client report creation
Build and oversee local projects pipeline
Update monthly fieldworker availability with a quarterly forecast for capacity mapping
Communicate capacity updates to PC Manager
Recruit new field workers as necessary
Participate in weekly catch-up calls for projects in the region
Collaborate with other PCs and cover projects in other countries in Europe, MEA and South East Asia

Skills Required:

• Analytical Thinking: Strong analytical and quantitative skills with the ability to use data and metrics to back up assumptions, recommendations and drive actions
• Collaboration: Show the confidence in communicating and influencing at all levels with excellent interpersonal skills
• Forward Thinking: Ability to anticipate with creativity implications and consequences of situations and taking appropriate action to be prepared for possible contingencies
• Prioritisation: prioritise rapidly changing workloads in a short space of time.
• Initiative: Identify what needs doing, and completing it prior to being asked as situation requires it
• Results and Time Orientation: Ability to focus effort on the goals in order to meet them while ensuring deadlines are met
• Thoroughness: Ensuring one’s own and others’ information are complete and accurate
• Decisiveness: Ability to make decisions in a timely manner
• Flexibility: Ability to adapt and react quickly and calmly to situations as they arise
• Willingness towards change: easily and accurately implementing new processes as required